The Royal Institute of British Architects (RIBA) has a responsibility to care for the unique documents in its Collections, preserving them for future generations. We ask readers to read and follow these conditions of use so that we can ensure that our records are kept in good condition and in good order.

1. Users are required to complete requisition forms for the production of documents. The signing of the requisition form implies an agreement to abide by the conditions of use. One requisition slip is required for each box, unless the boxes have consecutive numbers.

2. Production of documents is at the discretion of the archivist. Documents will not be produced where a closure period exists, and fragile documents requiring conservation may be withheld.

3. Only one box or volume will be produced at a time. Users may place orders for several boxes, and these will be reserved behind the Enquiry Desk.

4. Users are required to occupy a place designated by the duty staff and are held responsible for the documents from the time of issue until they are returned to the Library Desk.

5. Users are required to use pencils and to handle the documents with care.

6. Documents must be left in the order in which they were found.

7. Documents must not be leant on, folded, marked or traced.

8. Reproduction:
i) Photocopying and photography are not permitted to be carried out by users.
ii) Applications for reproduction must be made to the staff on the Enquiry Desk, and they may need to be referred to the Archivist.
iii) The Archivist will supply copies of documents only where this does not contravene copyright law or conditions of deposit.
iv) In general, documents dating from the 19th century and earlier will not be photocopied for conservation reasons.
v) It may be possible to obtain photocopies on the same day, if the amount requested is minimal, but in general the copies will be posted or sent by fax (see Photocopy Order Form for details).
vi) Photographs can be ordered using the Photography Order Form.